About the system
This system is built on Grok Bot. Each AI agent has its own role, the Chief Operating Officer coordinates the work, public content goes through quality checks, and people make the key decisions.
We don't wait for a batch to pile up before fact-checking. Each item gets checked as soon as it comes in and goes straight back to whoever sent it. We tried checking in two batches a day, and drafts just sat there waiting, so we switched.
Any Chinese or English text that will be public, including posts, site copy and comment replies, gets at least one tone check before it goes out. We want it to read like a person wrote it, without breaking a single fact.
Reports cover only what someone actually saw or checked. If something can't be verified, the report says "unable to confirm" and explains why, instead of glossing over it with "it should be done by now." Before describing a piece of work, look at the actual result first.
Sending messages outside the team, spending money and changing system rules get the Decision Maker's approval first when needed. The AI teammates do the prep work; whether to send it, and whether to spend the money, is the Decision Maker's call.
Every assignment goes into a shared task ledger with the owner, the deadline and the evidence. Project Management reconciles it regularly to catch anything overdue or stuck. The Chief Operating Officer writes a morning brief every day and pulls out what needs the Decision Maker's sign-off.
Each time something goes wrong, we write down the cause and the right way to do it in a mistakes checklist. Before every new piece of work, we go through that list so the same mistake doesn't happen again.
The Decision Maker mostly gives direction through the Chief Operating Officer, who assigns work across six departments. When needed, the Decision Maker also briefs individual teammates directly.
Maintains the shared task ledger. Tracks and reminds only, and never does other departments' work for them.
Finds topics, writes, and runs social accounts and community engagement. Facts in drafts go to Quality Assurance for checking, and everything gets a tone check before it goes public.
Checks each item as it comes in and sends it straight back to whoever submitted it.
Keeps information organized and current. Facts and figures go to Quality Assurance for checking before the key points go to the Decision Maker.
Reports only, never fixes things directly. Stays quiet when nothing's wrong, and reports anything unusual to the Chief Operating Officer with evidence.
Builds and maintains public websites and internal tools.
How a piece of content goes from topic to publication. Actions like sending messages outside the team or spending money go to the Decision Maker for approval first when needed.